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Guidelines for calendar submissions

Guidelines for calendar submissions

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The Napa Valley Register introduced its new online calendar system in Summer 2020 to help readers find and promote local events. Event listings can now be found at napavalleyregister.com/events.

This new online calendar, powered by Evvnt, has a special section for virtual events, which are on the rise as a result of coronavirus pandemic-related closures.

The calendar system is free and easy to use, and there are options to upgrade your listings to be prominently featured on the Napa Valley Register website as well as other online community event hubs.

To create an event calendar listing, create a free account on the Napa Valley Register calendar page at napavalleyregister.com/events. Once logged in, click “Promote My Event” and follow the prompts. From there, users can add photos, videos and other attachments to promote an event and share the listing with the community.

If you’ve already listed your event through Ticketmaster or Eventbrite, your event is already included in the Napa Valley Register online calendar.

New event submissions are put on a 24-hour hold for review by Register staff. Users can go in any time to make edits to listings or opt in for an upgraded listing. Upgrades and pricing is available on the calendar website along with user tutorials to help users make the most of their calendar event listings.

For more information about the new Napa Valley Register online calendar, email Online editor Samie Hartley at shartley@napanews.com.

PRINT GUIDELINES

NOTE: Due to mass event postponements and cancellations resulting from the coronavirus pandamic, the Napa Valley Register has suspended running its daily print calendar and the weekly Community Bulletin. 

• Online calendar submissions received two weeks prior to the date of the scheduled event will be considered for the print version of the calendar.

• Due to space limitations, qualifying calendar items will be condensed and edited by calendar staff for print to a maximum of 50 words in daily community events calendars and 75 words for Sunday’s Community Bulletin.

• Only events taking place in Napa County will be considered for print.

• Events with free admission or hosted/sponsored by a non-profit agency are given priority in the print calendar. Events with single-day ticket prices of $250 or greater will be considered for print on a case-by-case basis.

• Events spanning multiple days may be restricted to a limited run in print due to space limitations. However, items will be edited to acknowledge an event’s ongoing status.

• One-day classes or limited-engagement workshops offered by non-profit agencies will be considered for print and online publication.

• Businesses wishing to promote sales or for-profit classes/workshops are advised to contact the advertising department (707-256-2234) or Business editor Jennifer Huffman (707-256-2218). These events will not be considered for the print calendar.

• Classes and workshops, club meetings, support groups, fundraisers and volunteer opportunities will be considered for Sunday's Community Bulletin Board. Bulletin items are published on a rotation basis due to space limitations. Click here to view the online master list of Community Bulletin items.

• For more information, email calendar coordinator Samie Hartley at shartley@napanews.com.

Guidelines updated Sept. 1, 2020

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